Coffee Shop & Café Supplies Buying Guide
KEVIDKO Buying Guides · Coffee Shops & Cafés
Build a better-stocked café, one complete order at a time.
Source wholesale coffee shop supplies for the beverage bar, pastry counter, takeaway station, and daily cleanup. Compare hot cups, iced coffee cups, lids, Monin and 1883 syrups, drink carriers, and café packaging—then shop the products directly.
Start with Your Service Format
Independent Cafés
Build around your core drink sizes and menu. Choose the cups, lids, and packaging you use every day before adding specialty formats.
Compare Beverage Packaging →Coffee Carts & Kiosks
Plan for limited storage and counter space. Compare case quantities, consolidated lid formats, carriers, and replenishment needs.
Plan Your Order Quantities →Multi-Location Coffee Shops
Standardize specifications across stores and discuss custom printing, storage, and coordinated distribution.
Explore a Supply Program →Choose Your Hot Cups and Iced Coffee Cups
Start with drink temperature and serving size. Then check cup construction, rim dimensions, lid style, and case quantity. A cup’s ounce capacity alone does not establish lid compatibility.
Paper Hot Cups
Compare everyday sizes for coffee, tea, lattes, and other hot beverages.
Insulated Cups & Sleeves
Compare insulated cup formats with a separate cup-and-sleeve purchasing approach. Confirm sleeve fit for your selected cup.
Clear PET Cold Cups
Choose sizes for iced coffee, cold brew, iced tea, and other cold drinks. These listed cups share a 98mm rim specification.
Hot Cup Lids
These listings distinguish 80mm and 90mm formats. Confirm the exact cup model and rim before ordering; do not assume all 8 oz or all 12 oz cups use the same lid.
Cold Cup Lid Options: Choose How Customers Drink
| Service Format | Product to Review | Check Before Ordering |
|---|---|---|
| Straw service | Solex 98mm Flat Straw-Slot Lids for 12-24 oz Clear PET Cups (1,000/Case) | Listed for compatible 12–24 oz Solex clear PET cups with a 98mm rim. Add straws separately. |
| Strawless sipping | Solex 98mm Flat Strawless Sippy Lids with Seal-Tab for 12-24 oz Clear PET Cups (1,000/Case) | Review the drinking opening, seal-tab design, and exact cup fit. |
| Dome with round opening | Solex 98mm Regular 1" Round Hole Dome Lids for 12–24 oz Clear PET Cups (1,000/Case) | Review the opening and headroom against your finished drink presentation. |
Count cups and lids separately. The listed 24 oz PET cups come in cases of 600, while the listed 98mm lid options come in cases of 1,000. One case of each does not provide equal quantities. Confirm fit and evaluate the assembled cup with your actual beverage before a large order.
Stock Syrups, Sauces, and Beverage Ingredients
Build a core flavor selection around your menu, then add seasonal options based on actual demand. Keep each recipe’s serving amount consistent when comparing bottles and planning replenishment.
Monin Syrups
Compare vanilla, caramel, and lavender in 750ml glass bottles.
Routin 1883 Syrups
Compare vanilla, caramel, and hazelnut in 1 liter glass bottles.
Complete the Beverage Menu
For chocolate sauce, review Ghirardelli Black Label Premium Chocolate Sauce 87.3 oz (1/Each). For additional flavor options, explore Sauces & Syrups. Also browse Milk & Alt Milk, Coffee & Tea, and Beverage Bases / Concentrates.
Read the Monin & 1883 Syrups, Sauces & Coffee Flavor Guide →
Bottle sizes and case packs vary. Confirm pump compatibility separately; pumps are not assumed included. If you need a Monin or 1883 sauce or flavor not displayed online, ask us to source it.
Complete the Pastry Counter and Takeaway Order
A drink order may also need a stirrer, napkin, carrier, pastry box, or shopping bag. Choose packaging around the finished item—not just its menu name.
Stirrers, Straws & Napkins
Compare lengths, wrapped formats, and quantities for the beverage station.
Drink Carriers
Compare two-cup and four-cup formats. Check cup base fit and test the loaded carrier with your actual order.
Pastry Packaging
Check internal clearance for toppings and the size of the finished pastry. A bag’s nominal weight designation is not a universal fill capacity.
Carryout Bags
Confirm that the bag accommodates the assembled box or takeaway order.
Explore the Bakery Packaging & Supplies Guide for More Boxes, Boards, Bags, and Liners →
Keep Equipment Care and Daily Cleanup on the Order
Choose cleaners for the equipment and task specified by the manufacturer. Follow the equipment manual and product label for application, dilution, rinsing, and frequency; these products are not interchangeable.
Coffee Equipment Cleaners
Review distinct options for espresso equipment, milk systems, grinders, and coffee equipment.
Counter Towels & Facility Supplies
Plan separate supplies for the beverage counter, customer area, and restrooms.
Complete your list with Coffee Filters, Trash Can Liners, Gloves, and Paper Towels & Tissue. Match filter dimensions, dispenser requirements, and liner size to the equipment you use.
Your Coffee Shop Purchasing Checklist
Beverage & Service Station
- Hot and cold cups by menu size
- Compatible lids as separate order lines
- Cup Sleeves, Stirrers & Straws, and Napkins
- Syrups, sauces, and beverage ingredients
- Drink Carriers for multi-drink orders
Food, Cleanup & Replenishment
- Pastry boxes and bags sized to finished items
- Equipment-Specific Cleaners and Filters
- Towels & Tissue and Trash Can Liners
- Case quantity, storage space, and reorder point for each SKU
- Custom packaging and location-level requirements
How Much Should a Coffee Shop Order?
Estimate usage by individual item—not total transactions. Separate hot and cold drink sizes, count lids and sleeves independently, and account for products already on hand or on order.
A Practical Reorder Formula
Target stock = expected usage during your planning period + buffer.
Order units = target stock − usable stock on hand − confirmed incoming stock. If the result is positive, round up to full order packs.
| Calculation | Example |
|---|---|
| Expected usage | 100 × 14 = 1,400 cups |
| Target stock | 1,400 + 200 = 1,600 cups |
| Net requirement | 1,600 − 300 = 1,300 cups |
| Order in full cases | For a 1,000-cup case: 2 cases = 2,000 cups |
This is a planning example, not a delivery lead-time promise or a recommendation for every café. Adjust the period and buffer to your sales pattern, storage capacity, confirmed delivery schedule, and upcoming promotions.
For syrups: divide the bottle’s volume by your measured recipe dose to estimate theoretical servings, then allow for actual dispensing loss. A 750ml bottle and a 1 liter bottle should not be treated as equal inventory units.
Check Free Delivery Thresholds and Shipping Details Before Finalizing Your Order →
Custom Coffee Shop Packaging, Storage, and Store Delivery
Looking for more than an online supply order? KEVIDKO supports custom design, printing, manufacturing, storage, and delivery to your stores. Discuss branded cups, sleeves, bags, and other café packaging as part of a coordinated supply program.
Our own fleet of trucks delivers throughout Southern California daily. We use partner carriers for delivery across the country, including chain clients with locations as far as New York. Scheduling and service details depend on the location and program.
The Online Shop Is Only Part of What We Supply
Our shop division displays only a small fraction of our stocked items and capabilities. We stock thousands of items and source new items for clients daily to support their needs.
Send your current product list, required specifications, estimated monthly usage, artwork needs, storage requirements, and store locations. We can discuss sourcing and a supply program around your operation. Custom specifications, minimum quantities, and production schedules are confirmed during quoting.
Coffee Shop Supply Questions
What supplies can a coffee shop purchase from KEVIDKO?
Explore hot cups, clear PET cold cups, lids, sleeves, stirrers, straws, napkins, carriers, syrups, sauces, pastry packaging, equipment cleaners, and facility supplies in this guide. Each featured product links to its current listing for pricing, availability, and ordering details.
Will a lid fit any cup with the same ounce capacity?
No. Check the exact cup model, rim diameter, and compatible lid specification. Hot and cold cup systems differ, and cups with the same capacity can have different rims. The cup and lid section highlights these checks.
Do you carry both Monin and 1883 syrups?
Yes. This guide links to current Monin and Routin 1883 syrup listings. See the dedicated flavor guide for more options, or ask about sourcing a flavor or sauce not shown online.
Can you supply custom printed packaging to multiple café locations?
KEVIDKO supports custom design, printing, manufacturing, storage, and delivery to store locations. Share your specifications and locations to discuss the program, minimum quantities, and schedule.
How do I qualify for free delivery?
Review the current free delivery thresholds and eligibility details for your location. Use the shipping and delivery page rather than assuming a single threshold applies to every destination.
Keep Building Your Purchasing List
Monin & 1883 Flavor Guide · Bakery Packaging & Supplies Guide · All Buying Guides